Uniform

Uniform data storage and data naming within the projects of kinofreund eG.

Understandable

Easily understandable and comprehensible - even to outsiders.

Together

Working collaboratively on projects with a uniform naming.

Basics

  • v0.1 mainly refers to video and audio data and their "immediate surroundings" (for example, subtitles, software project files, etc.).
  • All names in English
  • No special characters, but only A-Z, a-z, 0-9, "_" , "-" and spaces
  • Maximum number of characters for files and folders: 255 characters
  • Dates always YYYY-MM-DD (for example 2013-07-02)
    Four-digit year for backward compatibility to films from the last century. For example, at film restoration and digital archiving
  • Each project will receive a six-digit project number (YYPPPP) to uniquely identify. Additionally an abbreviation of the project title should be used. This acronym is used only as a guide and does not need to follow an algorithm. Example: "130001_SkyCaptain" for the film "Sky Captain and the World of Tomorrow" with the kinofreund project number "130001" (first project 2013).
  • Data exchange between departments for example, image editing, VFX, color correction, etc.) via "Export" folder.

    Example: The VFX Artist exports a VFX shot into his "VFX Export" folder. The editor will go to the "VFX Export" folder and builds the shot directly therefrom into the film without copying it previously into the "film editor" folder structure.

    This avoids double storage of data and version chaos, as the most recent version of a file is always in the "Export" folder of the departmens. Once enabled, data in the "Export" folder may not be deleted, renamed or moved.
  • Within the folder structure of the post-production each department (Editing, Audio Post, Video Post, Mastering) operates only in its individual folders. The above-mentioned "Export" folder is used for the data exchange between the departments.
  • + more

Folder Structure

  • We assume that there are 4 stages in the production of audiovisual media: 01_Pre-Production, 02_Production, 03_Post-Production and 04_Distribution
  • Within these areas folders also get fixed numbers, so that the folder order displayed in the file browser keeps identical when sorted alphabetically.
  • In addition to specific folders, for example for video raw material, there are often so-called "Info" folder for notes, reports, examples or other documents that do not need to be reused directly.
  • The folder structure must be extended naturally to new folders. This should, however, follow the basic concept and possibly should be discussed with other kinofreund members.
  • 01_Pre-Production:
  • 01_Info: includes e.g. documents relating to shooting- equipment & workflows
  • 02_Tests: includes e.g. files of camera tests in appropriate subfolders
  • 02_Production:
  • 01_Shooting: includes original data of camera, sound and still photography, as well as a photo folder for reports
  • 02_Dailies: includes dailies for editing
  • 03_PreviewDailies: includes dailies for web viewing in low online streaming quality
  • 03_PostProduction
  • 01_Editing: includes editing projects, additional media materials (for example, external stock footage) and exports
  • 02_AudioPost: includes Pro Tools sessions, additional audio material (for example, Foley recordings, ADR, Music, etc.) and exports
  • 03_VideoPost: includes VFX and color grading projects, additional footage (for example background-plates) and exports
  • 04_Mastering: includes subtitle projects, additional media materials for finishing (for example, logos, watermarks, etc.) and exports (intermediates, such as ProRes master files)
  • 04_Distribution:
  • Here folders are created per film version (cinema, TV, languages, etc.). They include folders for each format (for example, DCP, BluRay, DVD, etc.) and receiver, in order to always know for whom, when, what version of the film was made.
  • The for this purpose required film components (video tracks, audio tracks, subtitles, etc.) are located in the particular 03_PostProduction and/or 04_Mastering ("Export") folders and are assembled directly from it.
  • + more

01_PreProduction

ID
Path
Comments
01
Workflow- & Equipment Information/Planning
YYPPPP_PROJECTNAME/01_PreProduction/01_Info/
02
Workflow- & Equipment Tests
YYPPPP_PROJECTNAME/01_PreProduction/02_Tests/
02
Camera tests, etc.
YYPPPP_PROJECTNAME/01_PreProduction/02_Tests/YYYY-MM-DD_TESTNAME/
.../02_Tests/2013-02-22_Kameratest-Alexa/

02_Production

ID
Path
Comments
01
Shooting Original Data
YYPPPP_PROJECTNAME/02_Production/01_Shooting/
01
Shooting Day (plus date)
YYPPPP_PROJECTNAME/02_Production/01_Shooting/YYYY-MM-DD_Day_XXX/
01
Video (original camera negative -OCN)
YYPPPP_PROJECTNAME/02_Production/01_Shooting/YYYY-MM-DD_Day_XXX/Video/
01
Original Audio
YYPPPP_PROJECTNAME/02_Production/01_Shooting/YYYY-MM-DD_Day_XXX/Audio/
01
Set Photography
YYPPPP_PROJECTNAME/02_Production/01_Shooting/YYYY-MM-DD_Day_XXX/Photos/
01
Reports, etc.
YYPPPP_PROJECTNAME/02_Production/01_Shooting/YYYY-MM-DD_Day_XXX/Info/
02
Dailies (for Editing)
YYPPPP_PROJECTNAME/02_Production/02_Dailies/
Dailies getrennt von OCN besser für Post-02_Production
02
Shooting Day
YYPPPP_PROJECTNAME/02_Production/02_Dailies/YYYY-MM-DD_Day_XXX/
02
Footage
YYPPPP_PROJECTNAME/02_Production/02_Dailies/YYYY-MM-DD_Day_XXX/Footage/
02
Reports, etc.
YYPPPP_PROJECTNAME/02_Production/02_Dailies/YYYY-MM-DD_Day_XXX/Info/
03
Preview Dailies (for Web view)
YYPPPP_PROJECTNAME/02_Production/03_Preview-Dailies/
Previews zur Ansicht auf iPad, etc.
03
Shooting Day
YYPPPP_PROJECTNAME/02_Production/03_Preview-Dailies/YYYY-MM-DD_Day_XXX/
03
Footage
YYPPPP_PROJECTNAME/02_Production/03_Preview-Dailies/YYYY-MM-DD_Day_XXX/Footage/
03
Reports, etc.
YYPPPP_PROJECTNAME/02_Production/03_Preview-Dailies/YYYY-MM-DD_Day_XXX/Info/

03_PostProduction

ID
Path
Comments
01
Video Editing
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/
01
Infos, Projektdateien, etc
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/Info/
01
Project files (final cut, premiere, etc.)
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/Projects/
01
Additional Footage
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/Additional_Footage/
01
Video
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/Additional_Footage/Video/
01
Audio
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/Additional_Footage/Audio/
01
Stills
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/Additional_Footage/Stills/
01
Exports (e.g. Previews)
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/Exports/
01
Example Export (incl. Date and version)
YYPPPP_PROJECTNAME/03_PostProduction/01_Editing/Exports/YYYY-MM-DD_PROJECTNAME_EXPORTNAME_vXX
.../Exports/2013-03-14_Keinohrhasen3_Akt1-Preview_v02/ (PROJEKTNAME nötig?)
02
Audio Post-Production
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/
02
Infos
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Info/
02
Audio Editing Timelines/Projects
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/AudioEditing/
für ProTools Sessions
02
Dialogue Editing
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/AudioEditing/Dialogue/
02
Sound Design Editing
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/AudioEditing/SoundDesign/
02
Original Audio Editing
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/AudioEditing/O-Ton/ (engl?)
02
background audio Editing
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/AudioEditing/Atmos/ (engl?)
02
Footage
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/
02
OMFs
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/OMF/
02
Foley
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/Foley/
02
Music
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/Music/
02
Music internally created
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/Music/Internal/
02
Music externally supplied/bought
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/Music/External/
02
Synchro
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/Synchro/
02
ADR
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/ADR/
02
SFX (externally supllied/bought)
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Footage/SFX/
02
Exports
YYPPPP_PROJECTNAME/03_PostProduction/02_AudioPost/Exports/
03
Video Post-Production
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/
03
VFX
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/VFX/
03
VFX ID and Name
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/VFX/VFX_XXX_NAME/
.../VFX/VFX_002_Skyreplacement
03
Infos
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/VFX/VFX_XXX_NAME/Info/
03
Additional Footage (BG Plates, etc.)
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/VFX/VFX_XXX_NAME/Additional_Footage/
03
Project files
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/VFX/VFX_XXX_NAME/Projects/
Projektdateien zB After Effects, Nuke, Maya, etc.
03
Exporte
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/VFX/Exports/
ein Export Ordner für alle VFX Exporte!
03
Export (inkl. Datum und Version)
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/VFX/Exports/YYYY-MM-DD_VFX_XXX_vZZ/
.../VFX/VFX_002_Skyreplacement/Exports/2013-05-10_VFX_023_v01
03
Color Grading
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/ColorGrading/
03
Infos (EDLs, References, etc.)
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/ColorGrading/Info/
03
Project files
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/ColorGrading/Projects/
03
Exports
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/ColorGrading/Exports/
ggf. mit Unterordner für Kino Version, TV Version, etc.
03
Example Export (incl. Date, Version, Resolution, Framerate)
YYPPPP_PROJECTNAME/03_PostProduction/03_VideoPost/ColorGrading/Exports/YYYY-MM-DD_PROJECTNAME_INFO-RES-FPS_vXX
.../Exports/2013-06-21_Keinohrhasen3_Reel1-Graded-1920x1080-24p_v01/
04
Mastering
YYPPPP_PROJECTNAME/03_PostProduction/04_Mastering/
04
Infos
YYPPPP_PROJECTNAME/03_PostProduction/04_Mastering/Infos/
Delivery Lists, etc.
04
Project files (e,g, Subtitles, Clipster, etc.)
YYPPPP_PROJECTNAME/03_PostProduction/04_Mastering/Projects/
04
Footage Collection
YYPPPP_PROJECTNAME/03_PostProduction/04_Mastering/Footage/
04
Logos
YYPPPP_PROJECTNAME/03_PostProduction/04_Mastering/Footage/Logos/
04
Watermarks
YYPPPP_PROJECTNAME/03_PostProduction/04_Mastering/Footage/Watermarks/
04
external Subtitles
YYPPPP_PROJECTNAME/03_PostProduction/04_Mastering/Footage/Subtitles/
04
Export (Intermediates e.g. DCDM, ProRes Master)
YYPPPP_PROJECTNAME/03_PostProduction/04_Mastering/Exports/

04_Distribution

ID
Path
Comments
Distribution
YYPPPP_PROJECTNAME/04_Distribution/
Distribution Infos
YYPPPP_PROJECTNAME/04_Distribution/Infos/
Film version (e.g. Cinema, Festival, TV, etc.)
YYPPPP_PROJECTNAME/04_Distribution/Cinema/
DCP exports
YYPPPP_PROJECTNAME/04_Distribution/Cinema/DCP/
DCP export folder
YYPPPP_PROJECTNAME/04_Distribution/Cinema/DCP/YYYY-MM-DD_YYPPPP_VERSION
Version z.B. "Weltvertrieb", "Cannes", etc.
DCP KDMs
YYPPPP_PROJECTNAME/04_Distribution/Cinema/DCP/YYYY-MM-DD_YYPPPP_VERSION/KDM/
BluRay exports
YYPPPP_PROJECTNAME/04_Distribution/Cinema/BluRay/
BluRay Version export folder
YYPPPP_PROJECTNAME/04_Distribution/Cinema/BluRay/YYYY-MM-DD_YYPPPP_VERSION_RECIPIENT
ImageSequence (DPX, etc.) export folder
YYPPPP_PROJECTNAME/04_Distribution/Cinema/ImageSequence/YYYY-MM-DD_YYPPPP_VERSION_FILEFORMAT